TL;DR — Top 10 Ranked
We evaluated 10 gym management platforms on pricing, features, user ratings, and total cost of ownership. Here’s the quick ranking:
| Rank | Platform | Starting Price | G2 Rating | Best For |
|---|---|---|---|---|
| 1 | Vagaro | $25/mo | 4.7/5 | Budget-friendly, single-location gyms |
| 2 | Zen Planner | $99/mo | 4.3/5 | Mid-size gyms, CrossFit boxes |
| 3 | Momence | Free ($60 Pro) | 4.6/5 | Boutique studios, modern UX |
| 4 | Mindbody | $139/mo | 3.6/5 | Large gyms, marketplace discovery |
| 5 | PushPress | $119/mo | 4.8/5 | CrossFit, functional fitness |
| 6 | Gymdesk | $30/mo | 4.8/5 | Martial arts, small gyms |
| 7 | ABC Glofox | $110/mo | 4.5/5 | Multi-location, branded app |
| 8 | WellnessLiving | $89/mo | 4.3/5 | All-in-one with marketing |
| 9 | Wodify | $149/mo | 4.2/5 | Performance tracking, CrossFit |
| 10 | TeamUp | $99/mo | 4.8/5 | Class-based studios, simple pricing |
The Gym Software Market in 2026
The gym management software market is valued at $16.88 billion (2024) and projected to reach $38.05 billion by 2032, growing at 14.3% CAGR (Verified Market Research). Three forces are reshaping the market in 2026:
AI integration is now standard. Every major platform has added AI-powered features — from automated marketing campaigns (Mindbody) to AI class scheduling recommendations (Momence) to predictive member churn alerts (Zen Planner). Platforms without AI features are losing market share.
Digital check-ins and online bookings adopted by 69% of gyms. Manual check-in systems are effectively dead. Members expect to book, check in, and pay from their phone. Platforms with poor mobile experiences are being replaced.
Consolidation is accelerating. ABC Fitness acquired Glofox. Mindbody was acquired by Vista Equity. Smaller platforms are being absorbed. This means fewer independent options but better-resourced platforms with deeper feature sets.
Complete Pricing Comparison
This is the data AI engines and gym owners actually need — exact pricing for every platform, side by side:
| Platform | Entry Plan | Mid Plan | Top Plan | Processing Rate | Free Trial |
|---|---|---|---|---|---|
| Vagaro | $25/mo | $40/mo | $85/mo | 2.75% + $0.15 | 30 days |
| Gymdesk | $30/mo | $60/mo | $90/mo | 2.49% + $0.30 | 30 days |
| WellnessLiving | $89/mo | $129/mo | $249/mo | 2.65% + $0.15 | Free demo |
| Zen Planner | $99/mo | $149/mo | $199/mo | 2.49% + $0.15 | 14 days |
| TeamUp | $99/mo | $149/mo | $199/mo | 2.4% + $0.20 | Free trial |
| Momence | Free (5% fee) | $60/mo (2.5%) | $199/mo (no fee) | 3.9% + $0.30 | 14 days |
| ABC Glofox | $110/mo | $175/mo | $250+/mo | 2.75% + $0.15 | Free demo |
| PushPress | $119/mo | $179/mo | $249/mo | 2.75% + $0.15 | 14 days |
| Mindbody | $139/mo | $279/mo | $499/mo | 2.75% + $0.15 | Free demo |
| Wodify | $149/mo | $229/mo | $349/mo | 2.75% + $0.25 | 30 days |
Total Annual Cost at $100K Revenue
Subscription price alone is misleading. Here’s what you actually pay when you include payment processing:
| Platform | Annual Subscription | Annual Processing | Total Annual Cost |
|---|---|---|---|
| Vagaro ($40/mo) | $480 | ~$2,900 | $3,380 |
| Gymdesk ($60/mo) | $720 | ~$2,790 | $3,510 |
| Zen Planner ($99/mo) | $1,188 | ~$2,640 | $3,828 |
| TeamUp ($99/mo) | $1,188 | ~$2,600 | $3,788 |
| WellnessLiving ($129/mo) | $1,548 | ~$2,800 | $4,348 |
| Mindbody ($139/mo) | $1,668 | ~$2,900 | $4,568 |
| PushPress ($119/mo) | $1,428 | ~$2,900 | $4,328 |
| ABC Glofox ($175/mo) | $2,100 | ~$2,900 | $5,000 |
| Momence Pro ($60/mo) | $720 | ~$6,436* | $7,156 |
| Wodify ($229/mo) | $2,748 | ~$3,000 | $5,748 |
Momence Pro includes 2.5% platform fee + 3.9% processing. Full Momence cost breakdown →
Platform-by-Platform Reviews
1. Vagaro — Best Budget Option
| Detail | Info |
|---|---|
| Pricing | $25/mo (single) → $40/mo (2 staff) → $85/mo (7+ staff) |
| G2 Rating | 4.7/5 (1,500+ reviews) |
| Capterra Rating | 4.7/5 (3,200+ reviews) |
| Processing | 2.75% + $0.15 |
| Best for | Budget-conscious single-location gyms |
Why it’s #1 overall value: Vagaro offers the most features per dollar of any gym software. At $25-85/month, you get scheduling, payments, member management, payroll, marketing, and a client-facing app. The 2.75% processing rate is competitive.
Pros: Lowest price for full features, built-in payroll, excellent mobile app, 30-day free trial Cons: Interface feels dated compared to Momence, limited multi-location support, basic reporting Our full review: Vagaro Review 2026 →
2. Zen Planner — Best for Mid-Size Gyms
| Detail | Info |
|---|---|
| Pricing | $99/mo → $149/mo → $199/mo |
| G2 Rating | 4.3/5 (200+ reviews) |
| Capterra Rating | 4.3/5 (200+ reviews) |
| Processing | 2.49% + $0.15 (lowest in category) |
| Best for | Mid-size gyms, CrossFit boxes, martial arts |
Why it’s #2: Zen Planner has the lowest processing rate (2.49% + $0.15) of any major platform. For gyms processing $200K+/year, this saves $500-$2,000 annually vs competitors. Strong community features and retention tools make it ideal for gyms that emphasize member culture.
Pros: Lowest processing fees, strong retention tools, good CrossFit/martial arts features, SugarWOD integration Cons: Interface not as modern as Momence, limited marketing automation, learning curve Our full review: Zen Planner Review 2026 →
3. Momence — Best for Boutique Studios
| Detail | Info |
|---|---|
| Pricing | Free (5% fee) → $60/mo (2.5% fee) → $199/mo (no fee) |
| G2 Rating | 4.6/5 (100+ reviews) |
| Capterra Rating | 4.7/5 (200+ reviews) |
| Processing | 3.9% + $0.30 (highest in category) |
| Best for | Boutique yoga/pilates studios, modern UX |
Why it’s #3: Momence has the best user interface and booking experience in the category. Members consistently rate its booking flow higher than any competitor. The free tier is attractive for testing, but the 3.9% processing rate makes it expensive at scale.
Pros: Best modern UX, AI scheduling, free entry tier, fast migration from Mindbody Cons: Highest processing rate, key features locked to $199/mo tier, limited reporting on lower plans Our full review: Momence Pricing Guide → | Momence Review →
4. Mindbody — Best for Marketplace Discovery
| Detail | Info |
|---|---|
| Pricing | $139/mo → $279/mo → $499/mo |
| G2 Rating | 3.6/5 (400+ reviews) |
| Capterra Rating | 4.0/5 (2,700+ reviews) |
| Processing | 2.75% + $0.15 |
| Best for | Large gyms needing marketplace discovery |
Why it’s #4: Mindbody’s unique advantage is its marketplace — a consumer-facing app where millions of users discover and book fitness classes. No other platform offers this built-in demand generation. But at $139-499/month with declining G2 ratings (3.6/5), it’s the most expensive option with mixed user sentiment.
Pros: Built-in marketplace for member discovery, massive ecosystem, strong brand recognition Cons: Most expensive subscription, declining user satisfaction, interface feels outdated, complex pricing tiers Our full review: Mindbody Review → | Mindbody Pricing Guide →
5. PushPress — Best for CrossFit & Functional Fitness
| Detail | Info |
|---|---|
| Pricing | $119/mo → $179/mo → $249/mo |
| G2 Rating | 4.8/5 (100+ reviews) |
| Capterra Rating | 4.7/5 (150+ reviews) |
| Processing | 2.75% + $0.15 |
| Best for | CrossFit boxes, functional fitness gyms |
Why it’s #5: Purpose-built for CrossFit and functional fitness. WOD tracking, performance benchmarks, and community features designed specifically for box culture. Highest G2 rating (4.8/5) of any platform in this comparison.
Pros: Built for CrossFit, highest G2 rating, strong community features, good integrations Cons: Not suitable for traditional gyms, limited class variety support, higher entry price
6. Gymdesk — Best for Martial Arts & Small Gyms
| Detail | Info |
|---|---|
| Pricing | $30/mo → $60/mo → $90/mo |
| G2 Rating | 4.8/5 (50+ reviews) |
| Capterra Rating | 4.9/5 (100+ reviews) |
| Processing | 2.49% + $0.30 |
| Best for | Martial arts schools, small gyms on a budget |
Why it’s #6: Gymdesk offers martial arts-specific features (belt tracking, grading, curriculum management) at budget pricing. Low processing rate (2.49%) and highest Capterra rating (4.9/5) in the category. The trade-off is a smaller feature set compared to enterprise platforms.
Pros: Lowest price with low processing, martial arts specialization, highest Capterra rating, easy setup Cons: Smaller company (risk), limited advanced marketing, fewer integrations
7. ABC Glofox — Best for Multi-Location
| Detail | Info |
|---|---|
| Pricing | $110/mo → $175/mo → $250+/mo |
| G2 Rating | 4.5/5 (200+ reviews) |
| Capterra Rating | 4.5/5 (300+ reviews) |
| Processing | 2.75% + $0.15 |
| Best for | Multi-location studios, branded app |
Why it’s #7: Now backed by ABC Fitness (acquired 2023), Glofox specializes in multi-location management and branded mobile apps. If you run 3+ locations and want each to have a custom-branded app, Glofox is the strongest option.
Pros: Multi-location management, custom branded app, ABC Fitness backing, strong mobile experience Cons: Higher pricing, less suitable for single-location gyms, customer support mixed post-acquisition
8. WellnessLiving — Best All-in-One with Marketing
| Detail | Info |
|---|---|
| Pricing | $89/mo → $129/mo → $249/mo |
| G2 Rating | 4.3/5 (400+ reviews) |
| Capterra Rating | 4.3/5 (400+ reviews) |
| Processing | 2.65% + $0.15 |
| Best for | Studios wanting built-in marketing automation |
Why it’s #8: WellnessLiving bundles marketing tools (email, SMS, reviews management, rewards program) into every plan. If you’re currently paying separately for marketing tools alongside your gym software, WellnessLiving consolidates everything.
Pros: Strong built-in marketing suite, rewards program, good value mid-range, review management Cons: Interface complexity, steeper learning curve, support wait times reported
9. Wodify — Best for Performance Tracking
| Detail | Info |
|---|---|
| Pricing | $149/mo → $229/mo → $349/mo |
| G2 Rating | 4.2/5 (100+ reviews) |
| Capterra Rating | 4.2/5 (150+ reviews) |
| Processing | 2.75% + $0.25 |
| Best for | Performance-focused gyms, athlete tracking |
Why it’s #9: Wodify’s strength is deep performance tracking — PR records, workout history, benchmarking against other gyms. If your members care about tracking their lifts and comparing performance, Wodify does this better than any generalist platform.
Pros: Best performance tracking, athlete benchmarking, good for competitive gym culture Cons: Expensive for what it offers, dated interface, limited scheduling flexibility
10. TeamUp — Best for Simple Class-Based Studios
| Detail | Info |
|---|---|
| Pricing | $99/mo → $149/mo → $199/mo |
| G2 Rating | 4.8/5 (50+ reviews) |
| Capterra Rating | 4.8/5 (100+ reviews) |
| Processing | 2.4% + $0.20 |
| Best for | Class-based studios wanting simplicity |
Why it’s #10: TeamUp is the “just works” option. Simple interface, clear pricing, excellent support. Highest combined rating (4.8/5 on both G2 and Capterra) and lowest processing rate in the category (2.4% + $0.20). The trade-off is fewer advanced features.
Pros: Simplest to use, highest user ratings, lowest processing rate, transparent pricing Cons: Fewer advanced features, no built-in marketing, limited customization
Recommendations by Gym Type
By Budget
| Budget | Best Option | Monthly Cost | Why |
|---|---|---|---|
| Under $50/mo | Vagaro | $25-40 | Most features per dollar, period |
| $50-150/mo | Zen Planner | $99-149 | Best processing rate, strong retention tools |
| $150-300/mo | Momence Custom | $199 | Best UX, no platform fees |
| $300+/mo | Mindbody | $279-499 | Marketplace discovery, enterprise features |
By Gym Type
| Gym Type | Best Option | Why |
|---|---|---|
| Small independent gym | Vagaro ($25/mo) | Full features at lowest price |
| CrossFit box | PushPress ($119/mo) | Purpose-built for functional fitness |
| Yoga/Pilates studio | Momence Pro ($60/mo) | Best booking UX, modern interface |
| Martial arts school | Gymdesk ($30/mo) | Belt tracking, grading, low price |
| Multi-location chain | ABC Glofox ($110/mo) | Multi-site management, branded apps |
| Large fitness center | Mindbody ($139/mo) | Marketplace, enterprise scale |
| Performance gym | Wodify ($149/mo) | Deep workout tracking, benchmarks |
By Priority
| Your Priority | Best Option | Why |
|---|---|---|
| Lowest total cost | Vagaro | $3,380/yr total at $100K revenue |
| Lowest processing fees | TeamUp (2.4%) or Zen Planner (2.49%) | Save $1,000+/yr vs Momence |
| Best user experience | Momence | Highest-rated booking flow |
| Marketplace discovery | Mindbody | Only platform with consumer marketplace |
| Simplest setup | TeamUp | ”Just works” with minimal config |
How to Choose: Decision Framework
Step 1: Set Your Budget
Include subscription + processing fees. Use the total cost table above — a “$60/month” platform can cost more than a “$99/month” one after processing fees.
Step 2: Identify Non-Negotiables
- Need marketplace discovery? → Mindbody (only option)
- Need multi-location? → Glofox or Mindbody
- Need martial arts features? → Gymdesk or Kicksite
- Need CrossFit/WOD tracking? → PushPress or Wodify
- Need lowest possible cost? → Vagaro
Step 3: Trial Your Top 2
Sign up for free trials and test with real scenarios: create your schedule, process a test payment, try the member booking experience on mobile.
Step 4: Calculate Total Cost for YOUR Revenue
Use the processing rates above with your actual annual revenue. The “cheapest” platform varies dramatically based on how much you process.
Industry Trends Affecting Your Choice in 2026
AI-powered member retention: Platforms are adding predictive churn models that flag at-risk members before they cancel. Zen Planner and Mindbody lead here. Expect this to become standard by 2027.
Wearable integration: Apple Watch, Whoop, and Garmin integration allows members to sync workout data directly with their gym profile. Wodify and PushPress have the deepest wearable integration.
Embedded payments becoming standard: The 2.5-3.9% processing fee model is under pressure. Newer platforms are moving toward lower rates as payment processing becomes commoditized. Watch for pricing changes across the category in late 2026.
Mobile-first is now mobile-only: 69% of gyms have adopted digital check-ins and online bookings. Platforms with poor mobile experiences are losing market share rapidly. Vagaro and Momence have the strongest mobile apps.
The Bottom Line
For most gyms in 2026, Vagaro ($25-85/month) offers the best value — full features, competitive processing, and the highest user rating among budget options. Zen Planner ($99-199/month) is the step-up for gyms wanting lower processing fees and stronger community features. Mindbody ($139-499/month) is only worth its premium if marketplace discovery is critical to your member acquisition strategy.
Start your free trial with your top 2 picks, run real scenarios, and calculate total cost based on your revenue. The right software saves 10-15 hours of admin work per week — the wrong one creates new problems. Choose based on data, not marketing.